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Frequently Asked Questions

ELIGIBILITY

A: Takeda's Global CSR Program provides funding support to non-profit 501c3 organizations, tax-exempt public and private foundations and charities, publicly registered organizations equivalent to a 501(c)(3) in the U.S., non-governmental organizations (NGOs), public-private partnerships whose primary applicant organization aligns with the organization types listed here, and intergovernmental organizations (IGOs). Nonprofits whose classification type or registration status is unfamiliar to Takeda (e.g., is not listed in public registers) may be asked to share documentation of current nonprofit status to verify eligibility.

A: Ineligible projects may include, but are not limited to, non-profit ventures, projects that are strictly sectarian, political, or lobbying in nature, projects whose primary purpose is the propagation of a religious faith, capital campaigns, or endowments, or any project that represents a conflict of interest for Takeda’s business units.

A:  Yes. 

A: For-profit entities are not eligible for funding as a designated recipient. However, they are allowed to be a sub-partner on projects. For-profit entities are not able to register in our Digital CSR Donation Management System and may not serve as the applicant organization on behalf of a consortium of non-profits.

A. No. Organizations of all sizes are invited to apply. 

A: Primary applicant organizations can be newly formed entities but must be able to share clear evidence of rigorous stewardship of funds and organizational capacity and capabilities. 

A: Yes, multiple proposals may be submitted from one organization.

A: Takeda allows consortium proposals, but one eligible primary applicant organization must take on fiduciary responsibility for contracting purposes.

A: No, Takeda CSR does not fund post-market studies of new drugs.   

A: Takeda does not provide support to individuals or single organizations that are not part of an eligible partnership.

A: Takeda CSR does not fund clinical research and development, but would consider R&D for digital supply chain solutions, informatics, AI, etc.

A: Yes, applicants may resubmit proposals to subsequent RFPs after a non-award decision is made, as long as all application fields are appropriately completed.

A: Projects are funded in accordance with the Global CSR Program’s annual RFP, which are not (and cannot be) linked to Takeda's commercial interests.  See RFP guidance for more details.

 

USE OF DIGITAL CSR DONATION MANAGEMENT SYSTEM 

A. Yes. Please advise the colleagues you wish to register to create their own accounts. Once each individual registers as part of the same organization, you will all be able to see each other’s draft application(s), as well as submit any applications created. 

A. There is no specific limit to the number of users registered per organization, though we recommend keeping that number small to avoid confusion. The primary contact should be the official owner of your project and have the proper authority within your organization to submit applications, change requests etc. The primary contact will receive official communication and alerts from Takeda. Other users may view, edit, and submit documents on behalf of the primary contact. 

A. Yes. Start each application by clicking “Apply for funding” in the “Information” section of the navigation panel found on the left-hand side once your log into your account. Each application draft should represent a unique project. 

A. No, applications will only be accepted using the online form. 

A. No. Please only submit the information and documents specifically requested in the RFP. Takeda will contact applicant organizations if clarification and/or additional materials are needed. 

A. If your submitted application is eligible for shortlisting for our Employee Vote, Takeda will ask the Primary Signatory that you name when registering in our system to sign a consent letter (Appendix D of the RFP document) ensuring no known conflict of interest. Takeda may ask for more information or clarification before or after this process on potential conflicts of interest should questions arise.  

 

APPLICATION

A: All applicants are required to submit proposals via our Digital CSR Donation Management System. Details on how to submit an application can be found on the RFP document.

 

A: Yes, Takeda only accepts proposals in English, unless stated otherwise in the RFP.

A: English.

A: Applicants are encouraged to propose projects across all geographies unless stated otherwise in the annual RFP.

A: Takeda's Global CSR projects are 4 to 10-year commitments.

A: In addition to articulating how the project will help advance diversity, equity, and inclusion, applicants must select from our list of relevant United Nations Sustainable Development Goal (SDG) Targets with which this project’s objectives and activities align. The list includes SDGs 2.1, 2.2, 3.1, 3.2, 3.3, 3.7, 3.8, 3.c, 3.d, 5.5, 5.6, 5.b, 6.2, 6.b, 9.1, 9.a, 13.1, 17.9, 17.15, 17.16, 17.17, and 17.19. Additionally, applicants must submit a detailed project plan that outlines who a project’s direct beneficiaries are, and how many will benefit, as well as projected outcomes and measurable progress indicators.

A: We define “outputs” as the direct results of an activity; namely, the goods, services, events, and tangible deliverables directly produced by your activities, as well as number of beneficiaries reached. We define “outcomes” as the overarching changes in systems, populations, policies, or behaviors as a result of your activities (i.e., the impact of your outputs over time). Because definitions of these and other impact-related terms vary significantly among funders and the field of social impact measurement continues to evolve, we do not ask applicants to distinguish between the two. If your project will be supported by funding from multiple donors, please ensure that the outputs and outcomes you list are directly connected to the Takeda-funded portion of your project exclusively.

A: To help increase awareness and understanding of the health challenges being tackled, Takeda's Employee Participation Program (EPP) enables small groups of employees to experience the transformational impact of the company's contributions first-hand. Employees return from learning trips and become ambassadors for global health. Learn about a 2020 learning trip to Myanmar here.

Applicants should factor in funding for learning trips on top of other project costs to cover on-the-ground, in-country expenses (guidance on funding and line items to consider and exclude can be found in the RFP document). Typically, Takeda’s employees visit a project site at least once over the course of the project period.

A: Takeda does not have specific guidance on when nor how to best engage employees in projects beyond the Employee Learning Trips outlined in the RFP. Takeda will, however, engage with successful applicants over the life cycle of the project on various issues, including as a thought partner.

A:  Yes. Please note that only shortlisted applicants are invited to submit a summary slide. 

A. Numbers requested in this section should represent individuals, not percentages. Please input the number of direct beneficiaries you envision within each identified beneficiary category, including “other” if appropriate. 

A. Yes, in the beneficiaries section of the application, please insert your projections for numbers of direct beneficiaries reached through the combined project activities in all health areas and countries. Please note that we are asking for direct beneficiaries only. You may provide country- or activity-specific direct beneficiary breakdowns as part of the outputs and outcomes section in each objective description in the technical approach section.  

A. Sub-contracting is not required. Please briefly explain in that section why sub-recipients and sub-contractors are not necessary.  

A. No. As stated in our RFP, we do not restrict our contributions to specific intervention or disease areas, populations, or geographies (apart from ensuring that they do not present a conflict of interest with Takeda’s business activities), but we do encourage projects that seek to support low-resource settings in creative ways and that increase equitable access to health care for people who often experience marginalization. 

A. No. We welcome projects that wish to target a single country and those that focus on multiple countries. 

A. Yes, as long as project activities remain neutral, do not aim to address political conflicts themselves, and are able to function in the midst of existing conflicts.  

A. We understand that the technical approach may need to evolve as the project progresses, and we can consider change requests to objectives, associated activities, and anticipated outputs and outcomes on a case-by-case basis. However, we discourage projects that are expected to evolve drastically and require frequent, substantive change requests, as that makes our oversight and measurement of long-term progress more difficult.  

A. We expect that project proposals are created based on sound evidence and experience. In cases where specific approaches are new, we appreciate that anticipated outputs and outcomes are not guaranteed. An impact study or MEL activities may be included in your technical approach as part of your proposed project, as long as it is clear how they fit within the objectives, timeline, and anticipated outputs and outcomes you have laid out.   

A. Data collection, storage, and usage should be aligned with national laws and regulations, including confidentiality and IP laws.  

A. There is no mandated target audience to whom partners must cater. We anticipate that partners, and their issues and populations of focus, will benefit from communication activities targeting the global health community, as well as local and regional stakeholders. Specific target audiences (and how, when, and how much to reach them) and activities to reach them should be determined by the applicant organization. 

A. We encourage applicants to use their best judgement about which activities should be listed under the technical approach vs communications plan, and where overlap may exist. In cases where overlap may exist, please provide an explanation within the application fields.  

A. As stated in DE&I guidance in our RFP document, we want to hear about how your project will help advance DE&I, which does not have to focus only on direct beneficiaries. Examples include, but are not limited to, bringing greater equity to implementation partner selection, or by ensuring that activities are designed in ways that reduce gender-related imbalances in service delivery and access. Where relevant, applicants can also briefly highlight how their organization is set up and/or operate in a way that fosters DE&I. 

 

APPLICATION BUDGET

A: Submission of budget figures and narrative portions of the proposal application should be done through our Digital CSR Donation Management System. Guidance can be found in the RFP document.

 A: Proposals and all proposal budget items must be in Japanese Yen.  We do not accept buffer in the budget to account for any currency fluctuations.

A: No. Simply indicate which source, and the rate you are using, in your budget narrative.

A: Applicants are encouraged to provide a total estimated cost according to the proposed technical approach. All solicitations are competitive.

A: Takeda’s Global CSR permits an Indirect Cost rate of 0% for government agencies and private foundations; up to 10% rate for U.S. universities/community colleges; and up to 15% for NGOs, multilateral organizations, and universities outside the United States.

A: Takeda does not allow recovery of fees.

A: Takeda travel policy supports the lowest available non-stop routed coach class fare unless one of the following exceptions apply: business class is only permitted for international flights where one-way “in-flight” time is longer than six hours; if business class is not available on a six+ hour segment the traveler must move to premium economy or economy class (not first class); and economy class for flights with duration of less than six hours of “in-flight” time. Please note that third-party auditors will be contracted to support the monitoring of project expenditure.

A: Takeda may consider these costs based on the relevance of the technical approach. Specific guidance can be found in the RFP document, including the Use of Funds guidance in the Appendix.

A. Please include the Learning Trip amount in the "Requested Amount" in the General Information section of the application. 

A. Empowering communities and decision-makers with fact-based information and resources is important to us. We welcome these activities for consideration, as long as activities do not show preference for or certain political organizations or policies, provide payment or reward to government officials, or raise money for political candidates or causes. 

A. Takeda funding cannot be used to compensate government officials. However, Takeda funds can be used to support the organization of trainings, training materials, etc. Please see the Use of Funds appendix in our RFP document for details.

A. Yes. Direct costs associated with successful implementation of the project can be considered. 

A. No. 

A. If your bank has confirmed that it does not require an intermediary on its end, please check “yes” in related acknowledgements. If your application is shortlisted, you can share a statement from your bank confirming it can receive JPY. Takeda can then confirm the process with our Finance team.    

A: Takeda may contract a third-party to audit financial spend of the contribution to ensure it meets the intended purpose of the award.

A: Budget for third-party audits should not be included, as these costs will be covered directly by Takeda.

A: Takeda disburses funding according to the proposed budget plan of each project year.

 

PROPOSAL EVALUATION & EMPLOYEE VOTE 

A: Every year, Takeda’s 47,000 employees in 80 countries have the opportunity to cast their vote online for shortlisted applications in order to select Global CSR Program partners. Every vote carries equal weight. 

A: All shortlisted applications submit a summary slide in English, using a common general format, in support of the Employee Vote process. We then translate the slide into 7 languages. The slide should be a clear and very high-level view of the project and serves as a primary reference for employees worldwide when they cast their votes.

 

A: Takeda is unable to share this information as these numbers vary year to year.

 

A: The scoring criteria against which all applications will be rated can be found on our Apply for Funding page.  

A. This number varies, based on the technical review results.  

A. Shortlisted applicants are asked to submit 1-page summary slides to be used for our employee vote. We share detailed parameters for content with shortlisted organizations.

A. After technical review has taken place, Takeda will invite shortlisted applicant organizations to submit a summary slide. At that time, we will share the template for the slide. Please do not attempt to submit a summary slide when submitting your application. 

 

AWARD OF FUNDS

A: Upon completion of the proposal evaluation process, Takeda will inform each applicant of the award decision.

A: Takeda will make an annual philanthropic contribution to the successful applicant.  Takeda and the funding recipient  signs the  Takeda Global CSR Program donation agreement.

A: Takeda's installment schedule includes a one-time annual payment to successful applicants beginning in December every year, until the end of the project period.

A: Funding disbursements are made annually, usually in December.

A: A mid-year and annual progress report for the previous year must be submitted, and results and performance agreed upon by Takeda for the next tranche of funding to be released. Global CSR Partners must be able to attribute reported outputs and outcomes to the Takeda funding (or the Takeda-funded portion of the project) exclusively.

A. Awarded partners would raise a change request through the Digital CSR Donation Management System in cases where the project plan requires adjustment during project implementation. Takeda’s Global CSR team will work with the partner organization to address evolving circumstances and consider appropriate changes to project plans on a case-by-case basis.  

A. Progress reports will be submitted through our Digital CSR Donation Management System. Templates complement the application formats. Partners are expected to be able to report progress against the plan laid out in the application, such as the status of activities and outputs/outcomes for each objective outlined in the application, beneficiaries reached, outcomes and outputs achieved, communications plan, etc. Budget actuals must be submitted in annual and final reports. Annual and final reports also ask partners to share very brief beneficiary stories, as appropriate.